Office Assistant CUM Archive Assistant

Reports to: Branch Manager

Duty Station: Kampala Branch

Grade: Office Assistant

Maintaining files in accordance with the Bank's Archive Policy.

1. Filing and retrieving files.
2. Creating and maintaining the Bank's database for quick retrieval of information and documents.
3. Proper maintenance of Bank records and documents.
4. Supervising record keeping regularly.
5. Controlling stationery and maintaining accurate records of sensitive documents.
6. Indexing records with unique references for accurate retrieval and tracking.
7. Maintaining retention schedules.
8. Maintaining files according to the Archive Policy.
9. Performing other duties assigned by management.

1. At least Uganda Advanced Certificate of Education (UACE) or equivalent from a recognised institution.
2. Certificate or Diploma in Records and Archives Management or a related field is an added advantage.

1. At least 2 years' experience as a Records In-Charge in a reputable organisation.

1. Strong organisational and multitasking abilities.
2. Leadership skills.
3. Integrity.
4. Teamwork.
5. Emotional intelligence.
6. Up-to-date knowledge of Records Management.

Preferably below 40 years, although management reserves the right to consider candidates outside this age range based on qualifications and experience.

Applicants should submit their applications together with their CVs either:

In person:

HR Department

Bank of India (U) Ltd

Head Office, Plot 37 Jinja Road

Next to National Water Offices

Kampala, Uganda

OR by email:

boiul.hr@bankofindia.bank.in

and/or

boiul.uganda@bankofindia.bank.in

Deadline: 20 September 2026 at 5:00 PM.

The appointment is subject to successful academic vetting, CRB report, reference checks and satisfactory due diligence.